In this section you should provide an overview of your communications management approach. w�Щ0Y�P��`����R����@I��b��x~����M������;ep1Nl�c\����ƒ���:D7�1�����t�aP;P͐���������8C��Ol����T��\� -b```2L�|~m% �N� Despite its simplicity, it actually doesn’t leave out the important factors that a planning document should have. Plot your project schedule visually with a Gantt chart. The Cost Management Plan clearly defines how the costs on a project will be managed throughout the project’s lifecycle. To learn more about project management plans, you can scroll on and pick out a project management plan example or two while you’re at it. Be sure to check out the detailed Schedule Management Plan Template available on our website. In today’s post, you’re going to get a comprehensive project management template bundle. For each process used throughout the project, the Project Manager will track and measure quality against the approved standards with the assistance of the Quality Specialists and ensure all quality standards are met. The Project Manager will present and review the project’s cost performance during the monthly project status meeting. A project management plan may consist of one document or a collection of component documents that provide extra detail for specific planning areas, such as the schedule, the work breakdown structure, or the stakeholder analysis. The Introduction provides a high level overview of the project and what is included in this Project Management Plan. This section of the project plan template should also mention or discuss actions taken if any changes to the milestones or delivery dates are required. The project team will also review and validate the proposed schedule and perform assigned activities once the schedule is approved. The Project is scheduled to last one year with standard 40 hour work weeks. ProjectManager.com’s award-winning project management system combines powerful project planning and scheduling features with collaboration tools for teams. Project plans include a lot of details and moving parts. This part of the Project Plan provides a general description for the approach taken to identify and manage the risks associated with the project. Any proposed changes to the schedule will follow TSI’s change control process. Usually, the goal of a planning process is to benefit the organization by changing a process, offering a product, or solving a problem. In the event a procurement becomes necessary, the Project Manager will be responsible for management any selected vendor or external resource. These improvements will be captured as part of the lessons learned knowledge base. The more detail included in this section, the better the product. Be sure to review it and determine if it’s necessary for managing your project. 0000004511 00000 n We have a detailed Communications Management Plan Template available on our website. The below chart lists the major milestones for the SmartVoice Project. The template includes instructions to the author, boilerplate text, and fields that should be replaced with the values specific to the project. Responsibilities also include assisting with risk identification, determining impacts of change requests, and status reporting. For the SmartVoice Project, control accounts will be created at the fourth level of the WBS which is where all costs and performance will be managed and tracked. The Project Management Plan is a formal, approved document that defines how the project is executed, monitored, and controlled. TSI has been successful in gaining market share because of its aggressive pursuit of product quality, ease of use, flexibility, and customer service. Why not just make a roadmap in Excel or Word and call it … A Project Management Plan explains how to manage the project. The most likely and highest impact risks were added to the project schedule to ensure that the assigned risk managers take the necessary steps to implement the mitigation response at the appropriate time during the schedule. The Project Manager is responsible for planning, creating, and/or managing all work activities, variances, tracking, reporting, communication, performance evaluations, staffing, and internal coordination with functional managers. A detailed Quality Management Plan Template is available for use on our website. Work packages were developed through close collaboration among project team members and stakeholders with input from functional managers and research from past projects. This may be a simple project management spreadsheet an Excel project tracker or something even more complicated like an Excel project management dashboard. ), Who is responsible for accepting the final project deliverable and approves acceptance of project scope, Completion of scope statement and WBS/WBS Dictionary. A successful project requires a detailed and well-planned Project Management Plan. Depending on the size of the project, the Project Management Plan can serve as the main planning document for the project (smaller projects), or it can serve as a parent plan with a series of subordinate plans (larger projects). 0000003250 00000 n The Project Sponsor is responsible for formally accepting the project’s final deliverable. To sum it all up, this template flawlessly combines simplicity and functionality. Project-related documents are created using different authoring tools such as Excel, Microsoft Project, Google Sheets, and PowerPoint. In accordance with TSI’s organizational standard, the following will be designated as milestones for all project schedules: Roles and responsibilities for schedule development are as follows: The project manager will be responsible for facilitating work package definition, sequencing, and estimating duration and resources with the project team. This work breakdown structure template for Excel will help you plan out your project phases, along with the tasks and deliverables required for … 0000002429 00000 n The quality baseline is the baseline which provides the acceptable quality levels of the SmartVoice Project. The Project Manager will negotiate with all necessary TSI functional managers in order to identify and assign resources for the SmartVoice Project. Plan large or small projects. A successful project requires a detailed and well-planned Project Management Plan. Quality management is the process by which the organization not only completes the work, but completes the work to an acceptable standard. As for projects, you must define the prerequisites for project templates. This acceptance will be based on a review of all project documentation, testing results, beta trial results, and completion of all tasks/work packages and product functionality. The Programmer will be managed by the Project Manager and feedback will be provided to the functional manager for performance evaluations by the Project Manager and Senior Programmer. Quality Management Plan. startxref Cost and Schedule Performance Index (CPI and SPI respectively) will be reported on a monthly basis by the Project Manager to the Project Sponsor. This part of the Project Plan should describe your change control process. It includes 27 slides. We have a detailed Change Management Plan Template available on our website. A project template is a predefined framework that helps you quickly and easily start a project. This should include a high level description of the project and describe the projects deliverables and benefits. Technical Writer (1 position) – responsible for compiling all project documentation and reporting into organizational formats. Provide a summary list of milestones including dates for each milestone. All work will be performed internally. All funding decisions will also be made by the project sponsor. This section should describe, in general terms, the roles and authority of project team members. The schedule baseline and work breakdown structure (WBS) should be created in Microsoft Project. Risk managers will provide status updates on their assigned risks in the bi-weekly project team meetings, but only when the meetings include their risk’s planned timeframe. Use it for smaller projects with a small number of tasks and dependencies. Any team member or stakeholder may submit a change request for the SmartVoice Project. During all project meetings the timekeeper will ensure that the group adheres to the times stated in the agenda and the recorder will take all notes for distribution to the team upon completion of the meeting. The remaining member of the project team, as well as the stakeholders will be responsible for assisting the Project Manager and Quality Specialists in the establishment of acceptable quality standards. Project Managers working on small to midsize projects can use Microsoft Excel to visualize, plan and track their projects. We do not spam or share your email address with others. trailer Meeting minutes will be distributed no later than 24 hours after each meeting is completed. The Project Schedule Baseline and Work Breakdown Structure are provided in Appendix A, Project Schedule and Appendix B, Work Breakdown Structure. This Project Management Plan template is a good starting point for planning your project; however, be sure to check out our Subsidiary Management Plans for areas which need more focused management. This section of the Project Plan is where you outline the overall management approach for the project. In addition to this Project Plan Template we have a detailed Procurement Management Plan Template available on our website. For larger or more complex projects, the Quality Management Plan may be included as an appendix or separate document from the Project Management Plan. Costs may be rounded to the nearest dollar and work hours rounded to the nearest whole hour. Proposed scope changes may be initiated by the Project Manager, Stakeholders or any member of the project team. Look for the detailed Risk Management Plan Template, Risk Register Template along with our article on how to perform a risk assessment meeting. Ideally, this process will be some type of organizational standard which is repeatable and done on most or all projects when a change is necessary. This will help to clarify what is included in the project and help to avoid any confusion from project team members and stakeholders. 0000000016 00000 n This plan identifies and defines the roles of SmartVoice project team members as they pertain to communications. The Simple Project Management Plan Template simplifies project management planning in your stead, thus making it easier and faster for your convenience. The SmartVoice Project will consist of a matrix structure with support from various internal organizations. All Rights Reserved. All attachments should be in one of the organization’s standard software suite programs and adhere to established company formats. Milestone List. This Communications Management Plan sets the communications framework for this project. The Project Manager will take the lead role in ensuring effective communications on this project. The cost baseline for the SmartVoice project includes all budgeted costs for the successful completion of the project. The following steps comprise TSI’s organization change control process for all projects and will be utilized on the SmartVoice project: Step #1: Identify the need for a change (Any Stakeholder) Requestor will submit a completed TSI change request form to the project manager Step #2: Log change in the change request register (Project Manager) The project manager will maintain a log of all change requests for the duration of the project Step #3: Conduct an evaluation of the change (Project Manager, Project Team, Requestor) The project manager will conduct an evaluation of the impact of the change to cost, risk, schedule, and scope Step #4: Submit change request to Change Control Board (CCB) (Project Manager) The project manager will submit the change request and analysis to the CCB for review Step #5: Change Control Board decision (CCB) The CCB will discuss the proposed change and decide whether or not it will be approved based on all submitted information Step #6: Implement change (Project Manager) If a change is approved by the CCB, the project manager will update and re-baseline project documentation as necessary as well as ensure any changes are communicated to the team and stakeholders. Generally, the Communications Management Plan defines the following: For larger and more complex projects, the Communications Management Plan may be included as an appendix or separate document apart from the Project Management Plan. If any changes are proposed and approved by the Project Sponsor and CCB, the Project Manager is responsible for communicating the changes to the project team and updating all project plans and documentation. The project manager is responsible for communicating with organizational managers on the progress and performance of each project resource. Quality Specialist (1 position) – responsible for assisting the Project Manager and Senior Quality Specialist in creating and tracking quality control and assurance standards. The Project Manager, Joe Green, has the overall authority and responsibility for managing and executing this project according to this Project Plan and its Subsidiary Management Plans. The Procurement Management Plan should be defined enough to clearly identify the necessary steps and responsibilities for procurement from the beginning to the end of a project. %%EOF Senior Quality Specialist (1 position) – responsible for assisting the Project Manager in creating quality control and assurance standards. The separate Schedule Management Plan is suitable for larger projects or projects where the schedule management is more formalized. Activity definition will identify the specific work packages which must be performed to complete each deliverable. The Technical Writer will be managed by the Project Manager who will also provide feedback to the functional manager for performance evaluations. Start planning with our Project Plan Template. 0000002161 00000 n The Cost Management Plan: For complex or large projects the Cost Management Plan may be included as an appendix to the Project Plan or as a separate, stand-alone document. Upon approval of scope changes by the Change Control Board and Project Sponsor the Project Manager will update all project documents and communicate the scope change to all stakeholders. Without a thorough Quality Management Plan, work may be completed in a substandard or unacceptable manner. It should be a short paragraph or two summarizing the approach to risk management on this project. If a project team member is not required for a full 40 hour work week at any point during the project, their efforts outside of the SmartVoice Project will be at the discretion of their Functional Manager. This portion of the Project Management Plan Template discusses how quality management will be used to ensure that the deliverables for the project meet a formally established standard of acceptance. The Quality Specialist will have primary responsibility for compiling quality reporting and metrics for the Project Manager to communicate. These process standards are in place to maximize project efficiency and minimize waste. Quality Management Plan is a well-defined set of documents and information to efficiently manage the quality throughout the software development project starting from planning to the software deployment. Since risk management is a science in itself, we have many risk management templates available on our website. Responsible for ensuring all testing is complete and documented in accordance with TSI standards. The Project Manager, Sponsor, and Stakeholders will establish and approve documentation for measuring project scope which includes deliverable quality checklists and work performance measurements. The project sponsor will participate in reviews of the proposed schedule and approve the final schedule before it is base lined. Project plan templates. This is an effective way to provide oversight and ensure adequate feedback and review of the change is obtained. Thousands of downloadable deliverables, project plans, presentations, and checklists to help boost your project management productivity. Plan. Here are a few project plan templates based on the guidelines above: 1. The SmartVoice boundary conditions are: CPI less than 0.8 or greater than 1.2 SPI less than 0.8 or greater than 1.2. 1418 0 obj<>stream Use them to present business project schedules, reports, roadmaps, timelines (and much more) in a clear and concise way. The template includes instructions to the author, boilerplate text, and fields that should be replaced with the values specific to the project. By having a solid communications management approach you’ll find that many project management problems can be avoided. This section of our project management plan template provides a summary of the Scope Management Plan in which it addresses the following: We have a detailed Scope Management Plan Template available on our website which can be included as an appendix to the Project Management Plan for larger or more complex projects. The project will use earned value metrics to track and manage costs and the cost baseline provides the basis for the tracking, reporting, and management of costs. The Project Manager is also responsible for communicating and tracking all quality standards to the project team and stakeholders. This section of the Project Management Plan should discuss the WBS, WBS Dictionary, and Schedule baseline and how they will be used in managing the project’s scope. This section of the Project Plan provides a general framework for the approach which will be taken to create the project schedule. 0 The project manager will work with the project team, contracts/purchasing department, and other key players to manage the procurement activities. The approach for managing risks for the SmartVoice Project includes a methodical process by which the project team identifies, scores, and ranks the various risks. 0000003172 00000 n All coding and programming tasks will be reviewed by the Senior Programmer prior to implementation. It is imperative that all participants arrive to each meeting on time and all cell phones and blackberries should be turned off or set to vibrate mode to minimize distractions. The Project Manager should be included on any email pertaining to the SmartVoice Project. This section of the Project Management Plan should include the quality baseline for the project. 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